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Come convertire o salvare e-mail e allegati in un singolo file PDF in Outlook?

Questo articolo parla del salvataggio di un messaggio di posta elettronica e di tutti gli allegati al suo interno in un singolo file PDF in Outlook.

Converti o salva e-mail e allegati in un singolo file PDF con codice VBA


Converti o salva e-mail e allegati in un singolo file PDF con codice VBA

Si prega di fare quanto segue per salvare l'e-mail con tutti gli allegati in un singolo file PDF in Outlook.

1. Seleziona un'e-mail con allegati che salverai in un singolo file PDF, quindi premi il tasto altro + F11 chiavi per aprire il Microsoft Visual Basic, Applications Edition finestra.

2. Nel Microsoft Visual Basic, Applications Edition finestra, fare clic inserire > Modulo. E quindi copia il codice VBA sottostante nella finestra del modulo.

Codice VBA: salva e-mail e allegati in un singolo file PDF

Public Sub MergeMailAndAttachsToPDF()
'Update by Extendoffice 2018/3/5
Dim xSelMails As MailItem
Dim xFSysObj As FileSystemObject
Dim xOverwriteBln As Boolean
Dim xLooper As Integer
Dim xEntryID As String
Dim xNameSpace As Outlook.NameSpace
Dim xMail As Outlook.MailItem
Dim xExt As String
Dim xSendEmailAddr, xCompanyDomain As String
Dim xWdApp As Word.Application
Dim xDoc, xNewDoc As Word.Document
Dim I As Integer
Dim xPDFSavePath As String
Dim xPath As String
Dim xFileArr() As String
Dim xExcel As Excel.Application
Dim xWb As Workbook
Dim xWs As Worksheet
Dim xTempDoc As Word.Document

On Error Resume Next
If (Outlook.ActiveExplorer.Selection.Count > 1) Or (Outlook.ActiveExplorer.Selection.Count = 0) Then
    MsgBox "Please Select a email.", vbInformation + vbOKOnly
    Exit Sub
End If
Set xSelMails = Outlook.ActiveExplorer.Selection.Item(1)
xEntryID = xSelMails.EntryID
Set xNameSpace = Application.GetNamespace("MAPI")
Set xMail = xNameSpace.GetItemFromID(xEntryID)

xSendEmailAddr = xMail.SenderEmailAddress
xCompanyDomain = Right(xSendEmailAddr, Len(xSendEmailAddr) - InStr(xSendEmailAddr, "@"))
xOverwriteBln = False
Set xExcel = New Excel.Application
xExcel.Visible = False
Set xWdApp = New Word.Application
xExcel.DisplayAlerts = False
xPDFSavePath = xExcel.Application.GetSaveAsFilename(InitialFileName:="", FileFilter:="PDF Files(*.pdf),*.pdf")
If xPDFSavePath = "False" Then
    xExcel.DisplayAlerts = True
    xExcel.Quit
    xWdApp.Quit
    Exit Sub
End If
xPath = Left(xPDFSavePath, InStrRev(xPDFSavePath, "\"))
cPath = xPath & xCompanyDomain & "\"
yPath = cPath & Format(Now(), "yyyy") & "\"
mPath = yPath & Format(Now(), "MMMM") & "\"
If Dir(xPath, vbDirectory) = vbNullString Then
   MkDir xPath
End If
EmailSubject = CleanFileName(xMail.Subject)
xSaveName = Format(xMail.ReceivedTime, "yyyymmdd") & "_" & EmailSubject & ".doc"
Set xFSysObj = CreateObject("Scripting.FileSystemObject")
If xOverwriteBln = False Then
   xLooper = 0
  Do While xFSysObj.FileExists(yPath & xSaveName)
      xLooper = xLooper + 1
      xSaveName = Format(xMail.ReceivedTime, "yyyymmdd") & "_" & EmailSubject & "_" & xLooper & ".doc"
   Loop
Else
   If xFSysObj.FileExists(yPath & xSaveName) Then
      xFSysObj.DeleteFile yPath & xSaveName
   End If
End If
xMail.SaveAs xPath & xSaveName, olDoc
If xMail.Attachments.Count > 0 Then
   For Each atmt In xMail.Attachments
      xExt = SplitPath(atmt.filename, 2)
      If (xExt = ".docx") Or (xExt = ".doc") Or (xExt = ".docm") Or (xExt = ".dot") Or (xExt = ".dotm") Or (xExt = ".dotx") _
      Or (xExt = ".xlsx") Or (xExt = ".xls") Or (xExt = ".xlsm") Or (xExt = ".xlt") Or (xExt = ".xltm") Or (xExt = ".xltx") Then
        atmtName = CleanFileName(atmt.filename)
        atmtSave = xPath & Format(xMail.ReceivedTime, "yyyymmdd") & "_" & atmtName
        atmt.SaveAsFile atmtSave
      End If
   Next
End If
Set xNewDoc = xWdApp.Documents.Add("Normal", False, wdNewBlankDocument, False)
Set xFilesFld = xFSysObj.GetFolder(xPath)
xFileArr() = GetFiles(xPath)
For I = 0 To UBound(xFileArr()) - 1
    xExt = SplitPath(xFileArr(I), 2)
    If (xExt = ".xlsx") Or (xExt = ".xls") Or (xExt = ".xlsm") Or (xExt = ".xlt") Or _
       (xExt = ".xltm") Or (xExt = ".xltx") Then  'conver excel to word
        Set xWb = xExcel.Workbooks.Open(xPath & xFileArr(I))
        Set xTempDoc = xWdApp.Documents.Add("Normal", False, wdNewBlankDocument, False)
        Set xWs = xWb.ActiveSheet
        xWs.UsedRange.Copy
        xTempDoc.Content.PasteAndFormat wdFormatOriginalFormatting
        xTempDoc.SaveAs2 xPath & xWs.Name + ".docx", wdFormatXMLDocument
        xWb.Close False
        Kill xPath & xFileArr(I)
        xTempDoc.Close wdDoNotSaveChanges, wdOriginalDocumentFormat, False
    End If
Next
xExcel.DisplayAlerts = True
xExcel.Quit
xFileArr() = GetFiles(xPath)
'Merge Documents
For I = 0 To UBound(xFileArr()) - 1
    xExt = SplitPath(xFileArr(I), 2)
    If (xExt = ".docx") Or (xExt = ".doc") Or (xExt = ".docm") Or (xExt = ".dot") Or _
       (xExt = ".dotm") Or (xExt = ".dotx") Then
        MergeDoc xWdApp, xPath & xFileArr(I), xNewDoc
        Kill xPath & xFileArr(I)
    End If
Next
xNewDoc.Sections.Item(1).Range.Delete wdCharacter, 1
xNewDoc.SaveAs2 xPDFSavePath, wdFormatPDF
xNewDoc.Close wdDoNotSaveChanges, wdOriginalDocumentFormat, False
xWdApp.Quit
Set xMail = Nothing
Set xNameSpace = Nothing
Set xFSysObj = Nothing
MsgBox "Merged successfully", vbInformation + vbOKOnly
End Sub

Public Function SplitPath(FullPath As String, ResultFlag As Integer) As String
Dim SplitPos As Integer, DotPos As Integer
SplitPos = InStrRev(FullPath, "/")
DotPos = InStrRev(FullPath, ".")
Select Case ResultFlag
Case 0
   SplitPath = Left(FullPath, SplitPos - 1)
Case 1
   If DotPos = 0 Then DotPos = Len(FullPath) + 1
   SplitPath = Mid(FullPath, SplitPos + 1, DotPos - SplitPos - 1)
Case 2
   If DotPos = 0 Then DotPos = Len(FullPath)
   SplitPath = Mid(FullPath, DotPos)
Case Else
   Err.Raise vbObjectError + 1, "SplitPath Function", "Invalid Parameter!"
End Select
End Function
  
Function CleanFileName(StrText As String) As String
Dim xStripChars As String
Dim xLen As Integer
Dim I As Integer
xStripChars = "/\[]:=," & Chr(34)
xLen = Len(xStripChars)
StrText = Trim(StrText)
For I = 1 To xLen
StrText = Replace(StrText, Mid(xStripChars, I, 1), "")
Next
CleanFileName = StrText
End Function

Function GetFiles(xFldPath As String) As String()
On Error Resume Next
Dim xFile As String
Dim xFileArr() As String
Dim xArr() As String
Dim I, x As Integer
x = 0
ReDim xFileArr(1)
xFileArr(1) = xFldPath '& "\"
xFile = Dir(xFileArr(1) & "*.*")
Do Until xFile = ""
    x = x + 1
    xFile = Dir
Loop
ReDim xArr(0 To x)
x = 0
xFile = Dir(xFileArr(1) & "*.*")
Do Until xFile = ""
    xArr(x) = xFile
    x = x + 1
    xFile = Dir
Loop
GetFiles = xArr()
End Function

Sub MergeDoc(WdApp As Word.Application, xFileName As String, Doc As Document)
Dim xNewDoc As Document
Dim xSec As Section
    Set xNewDoc = WdApp.Documents.Open(filename:=xFileName, Visible:=False)
    Set xSec = Doc.Sections.Add
    xNewDoc.Content.Copy
    xSec.PageSetup = xNewDoc.PageSetup
    xSec.Range.PasteAndFormat wdFormatOriginalFormatting
    xNewDoc.Close
End Sub

3. Clic Strumenti > Referenze per aprire il Referenze la finestra di dialogo. Controlla il Libreria di oggetti di Microsoft Excel, Runtime di script Microsoft e Libreria di oggetti di Microsoft Word e quindi fare clic su OK pulsante. Vedi screenshot:

4. premi il F5 o fare clic su Correre pulsante per eseguire il codice. Poi un Salva con nome si apre la finestra di dialogo, specificare una cartella in cui salvare il file, quindi assegnare un nome al file PDF e fare clic su Risparmi pulsante. Vedi screenshot:

5. Quindi a Microsoft Outlook si apre la finestra di dialogo, fare clic su OK pulsante.

Ora l'e-mail selezionata con tutti i suoi allegati viene salvata in un unico file PDF.

Note:: Questo script VBA funziona solo per allegati Microsoft Word ed Excel.


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  • To post as a guest, your comment is unpublished.
    Prakash M · 1 years ago
    error in line xFSysObj As FileSystemObject
    how to rectify this error
  • To post as a guest, your comment is unpublished.
    Pierrot2Chambers · 3 years ago
    A fix that has worked for me is to have MergeDoc read as follows - note Word.Document

    Sub MergeDoc(WdApp As Word.Application, xFileName As String, Doc As Word.Document)
    Dim xNewDoc2 As Word.Document
    Dim xSec As Section

    Set xNewDoc2 = WdApp.Documents.Open(FileName:=xFileName, Visible:=False)
    Set xSec = Doc.Sections.Add
    xNewDoc2.Content.Copy
    xSec.PageSetup = xNewDoc2.PageSetup
    xSec.Range.PasteAndFormat wdFormatOriginalFormatting
    xNewDoc2.Close
    End Sub

    Peter
  • To post as a guest, your comment is unpublished.
    Pierrot2Chambers · 3 years ago
    This looks very powerful and just what I am looking for right now.


    All is good, apart from I am having trouble passing the 'Doc as Document' to the Merge routine

    (NB have to replace On Error Resume Next with On Error GoTo 0 to catch the problem) -

    2 difficulties -
    1. Type Mismatch caused by xNewDoc in the merge-call at MergeDoc xWdApp, xPath & xFileArr(I), xNewDoc
    2. And/or Set xSec = Doc.Sections.Add won't compile

    - perhaps because the macro is being run from Outlook and not e.g. Word
    - perhaps because of some local issues at my end

    But very encouraging to have a structure and method to approach the problem
    Thank you.
  • To post as a guest, your comment is unpublished.
    Allan · 3 years ago
    BEAUTIFUL!! And what timing.

    I've been meaning to attempt this for a while now. I look forward to testing it out.

    Thank you